10 Key Financial Management Practices Every Entrepreneur Needs to Know

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Starting a business is an exciting and challenging endeavor. For many entrepreneurs, one of the biggest pain points is financial management.

A study by SCORE and a U.S. bank found that poor cash management is the leading cause of business failure, accounting for 82% of all failures. SCORE also found that businesses are most concerned about securing adequate cash flow to maintain their operations. (SCORE is a nonprofit organization that provides free, confidential business mentoring, resources, and education to entrepreneurs.)

Financial management for entrepreneurs is more than just numbers. It includes planning, budgeting, forecasting, and managing risks. By learning financial management skills, entrepreneurs can see how their business is doing financially, make smart choices, and use their money wisely.

We talked to experts who have been through it all, and they shared their advice with us. They want to help other entrepreneurs become better at managing money and making their businesses successful.

So whether you’re a new entrepreneur or you’re looking to improve your financial management skills, this article is for you.

coins in 3 jars symbolizing financial success in business

Top 10 Financial Management Practices for Entrepreneurs

Establishing a Strong Financial Foundation

Creating a strong financial foundation is crucial for the success of any business. A well-managed financial system can help you track your spending, make informed decisions about your business, and avoid financial problems.

Linda Chavez, the Founder and CEO of Seniors Life Insurance Finder, is an expert in the fields of insurance and finance. Here’s what she has to say about establishing a strong financial foundation:

"Establish a strong financial foundation. This includes setting up a business accounting system, creating accurate and timely financial statements, determining the company's cash flow needs, and developing a budget to track spending..."

Linda Chavez, Founder and CEO of Seniors Life Insurance Finder

To build a solid financial foundation for your business, you must start by setting up a good accounting system. This will help you keep track of your income and expenses and make it easier to prepare financial statements.

Here are some additional tips from Chavez:

  • Track your income and expenses. This will help you see where your money is going.
  • Set realistic budgeting goals. This will help you ensure you don’t spend more money than you have.
  • Use an accounting system. This will help you track your financial information and make sure it’s accurate.
  • Pay your bills on time. This will help you avoid late fees and keep your credit score good.
  • Have a plan for unexpected expenses. This will help you stay afloat if something unexpected happens.

Cost Control

To ensure profitability, it is crucial for entrepreneurs to keep their costs under control. Cost control is the process of managing and reducing business expenses. Falling into the trap of overspending or underspending is one of the common small business mistakes that can hinder growth and sustainability.

Oliver Andrews, the editor of OA Design Services, emphasizes the importance of cost control. Here’s what he has to say about it:

"Keeping costs under control is essential for profitability. Entrepreneurs should regularly review expenses, identify areas where costs can be reduced or eliminated, and negotiate favorable terms with suppliers and vendors."

Oliver Andrews, Editor of OA Design Services

Following Andrews’ advice, here are additional tips for effective cost control:

  • Negotiate favorable terms with suppliers and vendors. Mastering negotiation skills can empower entrepreneurs to secure better deals, discounts, or favorable payment terms.
  • Look for ways to reduce your fixed costs. This can be done by negotiating lower rent, finding cheaper office space, or reducing your staff size.
  • Eliminate unnecessary expenses. This could include things like subscriptions you don’t use, business lunches, or travel expenses.

Understanding Unit Economics

Understanding unit economics is crucial for businesses to assess the profitability of each item they sell. Unit economics is a more granular way of looking at profitability. It takes into account the cost of each individual unit sold, as well as the revenue generated from each unit sold.

Businesses can use this information to get a clearer idea of their profitability. It helps them make better decisions regarding pricing, marketing, and inventory management.

Chris Alexakis, the CEO of CabinetSelect, one of the largest e-commerce furniture retailers in the United States, elaborates on the importance of understanding unit economics.

"You know what's more telling than profit and loss numbers? It's unit economics. Understanding the profitability of each individual item you sell. Instead of just looking at profit, you should understand how each additional unit of product impacts your business which is going to keep you from shortage or surplus problems and provide a comprehensive market analysis at the same time for future projections!"

Chris Alexakis, CEO of CabinetSelect

Here are some tips to consider:

  • Track your costs and revenues. This means tracking the cost of each individual unit sold, as well as the revenue generated from each unit sold. You can do this by using accounting software or by manually tracking your costs and revenues in a spreadsheet.
  • Calculate your unit economics. Once you have tracked your costs and revenues, you can calculate your unit economics. This is done by dividing the revenue generated from each unit sold by the cost of each unit sold. The formula for calculating unit economics is as follows: Unit economics = (revenue per unit) / (cost per unit)
  • Analyze your unit economics. Once you have calculated your unit economics, you can analyze your results. This means looking at your unit economics to see how profitable each individual unit sold is. You can also use your unit economics to make decisions about pricing, marketing, and inventory management.

Hiring a Bookkeeper

Managing finances can be challenging, especially if you’re not comfortable with numbers. If you’re feeling overwhelmed or tired of handling your own funds, it may be worth considering hiring a professional bookkeeper.

Emmanuel Guignard, a Senior Mortgage Broker and Director at Loanscope, with years of experience in finance and banking, explains the reasons why it is often necessary to hire a qualified bookkeeper.

"Most people aren't good with numbers, and they will never be as interested in them as accountants and bookkeepers are. If you're getting tired of handling your own funds, it might be time to look into finding a qualified bookkeeper... A lot of business owners prefer to try to manage everything alone. But, just like with law issues, most business owners don't know much about the details of accounting for small businesses."

Emmanuel Guignard, Senior Mortgage Broker, Director at Loanscope

Hiring a professional bookkeeper offers several advantages. They possess expertise in managing financial records, maintaining accurate bookkeeping systems, and ensuring compliance with regulations. They can handle tasks such as organizing receipts, tracking expenses, invoicing, and reconciling accounts.

If you are considering hiring a bookkeeper, there are a few things you should keep in mind:

  • Make sure the bookkeeper is qualified. There are a number of different certifications that bookkeepers can earn. Make sure the bookkeeper you hire is qualified and has the experience necessary to help you with your business.
  • Get references. Ask the bookkeeper for references from previous clients. This will give you an idea of their work ethic and their ability to meet your needs.
  • Set clear expectations. Before you hire a bookkeeper, be sure to set clear expectations. This includes what services you need, how often you need them, and how you will communicate with the bookkeeper.

Effective Risk Management

Effective risk management is essential for any business, regardless of size or industry. By identifying and mitigating risks, businesses can protect themselves from financial losses and other negative consequences.

André Disselkamp, a personal finance expert and Co-Founder of Insurancy, an InsureTech company, provides valuable tips on the significance of managing risks effectively.

"It entails identifying possible hazards to your firm and implementing risk management solutions. This may entail having enough insurance coverage, diversifying revenue streams, and developing contingency plans for unforeseeable circumstances."

André Disselkamp, Co-Founder of Insurancy

According to Disselkamp, there are a number of different risk management techniques that businesses can use, including:

  • Insurance: Insurance can help businesses to protect themselves from financial losses in the event of an accident, natural disaster, or other unforeseen event.
  • Diversification: Diversifying revenue streams can help businesses to reduce their risk exposure. If one revenue stream is interrupted, the business will still have other sources of income.
  • Contingency planning: Contingency planning involves developing plans for dealing with unexpected events. This could include having a plan for how to deal with a cyberattack, a power outage, or a natural disaster.

Long-Term Financial Planning

Long-term financial planning is an essential part of entrepreneurship. By taking the time to plan for the future, entrepreneurs can increase their chances of success.

Graham McCormack, the Founder of GrahamSEO, highlights the significance of planning for the future and the essential elements involved in long-term financial planning.

"Entrepreneurs should engage in long-term financial planning to forecast financial needs, set investment priorities, and align financial decisions with the venture's long-term vision. This includes projecting revenues, estimating costs, and determining the financing required for sustainable growth."

Graham McCormack, Founder of GrahamSEO

Long-term financial planning includes several key activities:

  • Projecting revenues: Estimating future revenues is essential for understanding your business’s growth potential. By analyzing market trends, customer demand, and competitive dynamics, you can project your expected income over an extended period.
  • Estimating costs: Accurately estimating costs is crucial for effective financial planning. Consider all expenses, including production costs, operational expenses, marketing and advertising costs, and overhead expenses. This estimation helps in budgeting and determining pricing strategies.
  • Determining financing requirements: Assessing the financing needed for sustainable growth is a critical aspect of long-term financial planning. This involves evaluating your business’s capital requirements, considering different funding sources, and developing a strategy to secure the necessary funds.

Diversifying Revenue Streams

Diversifying revenue streams is an important strategy for businesses of all sizes. By diversifying their revenue streams, businesses can reduce their risk, enhance their resilience, and position themselves for long-term growth.

Lisa Rehurek, Founder and CEO of RFP Success Company, shares an important message that everyone should be aware of.

"Reduce the vulnerability of your business by diversifying your revenue sources. Relying heavily on a single customer or product increases the risks associated with market fluctuations. Explore opportunities to target new markets, expand product lines, or offer complementary services to tap into additional revenue streams. This strategy minimizes dependence on specific sources, enhances resilience, and positions your business for long-term growth."

Lisa Rehurek, Founder and CEO of RFP Success Company

Consider the following tips for diversifying your revenue streams:

  • Identify new markets: Research and identify new target markets that align with your business offerings. Explore untapped customer segments or geographical areas where your products or services can find demand.
  • Expand product lines: Consider expanding your product or service offerings to cater to a broader customer base. Analyze market trends, customer preferences, and potential gaps to identify areas for product line expansion.
  • Offer complementary services: Identify complementary services or additional value-add offerings that align with your core business. This allows you to provide a comprehensive solution to customers while generating new revenue streams.
  • Strategic partnerships: Collaborate with other businesses through strategic partnerships. By leveraging each other’s strengths and customer bases, you can reach new markets and create mutually beneficial revenue opportunities.

Maintaining a Comprehensive Record-Keeping System

Entrepreneurs must prioritize maintaining a comprehensive record-keeping system to ensure effective financial management.

Nick Stekovic, the Founder and CEO of Project Management Revolution, highlights the significance of this practice:

"Creating and maintaining a comprehensive record-keeping system is critical for financial management success. This includes keeping accurate records of both income and expenses, as well as any assets and liabilities. By having this information readily available, entrepreneurs are better able to identify potential issues promptly and take measures to address them."

Nick Stekovic, Founder and CEO of Project Management Revolution

A robust record-keeping system offers several benefits for financial management:

  • Accuracy and organization: Accurate records provide a clear overview of income and expenses, facilitating better financial decision-making. Organizing financial documents and information helps entrepreneurs stay organized and easily access necessary data.
  • Compliance and tax reporting: Comprehensive records support compliance with financial regulations and tax obligations. Having proper documentation readily available simplifies the process of preparing financial statements and tax returns.
  • Financial planning and forecasting: Historical records are valuable references for future financial planning and forecasting. They provide insights into past performance and help in projecting future financial trends.
  • Audit and due diligence: In the event of an audit or due diligence process, a well-maintained record-keeping system demonstrates transparency, credibility, and professionalism.

Entrepreneurs can follow these practices to maintain a comprehensive record-keeping system:

  • Implement a system: Establish a system for organizing and storing financial records, whether it’s physical or digital. Use folders, spreadsheets, or accounting software to ensure easy retrieval and safekeeping of records.
  • Timely recording: Record income, expenses, and financial transactions promptly and accurately. This minimizes the chances of errors or omissions and provides an up-to-date financial snapshot.
  • Backup and security: Maintain regular backups of financial records and protect them with appropriate security measures. This safeguards data integrity and prevents loss of critical financial information.
  • Consistency and discipline: Follow consistent practices for recording and categorizing financial transactions. Maintain discipline in adhering to record-keeping procedures consistently over time.

Establishing an Emergency Fund

In order to protect the company from unexpected events that could impact its operations, entrepreneurs should prioritize establishing an emergency fund.

Isla Sibanda, an author at Privacy Australia, talks about the importance of having a contingency plan:

"To safeguard the company from unexpected events that might affect the operations, entre nous should consider having a contingency plan in place."

Isla Sibanda, Author at Privacy Australia

Having an emergency fund in business is important because it can help to cover unexpected expenses, such as:

  • Damage to property or equipment: This could be caused by a natural disaster, a fire, or an accident.
  • Loss of revenue: This could be caused by a decline in sales, a customer leaving, or a competitor entering the market.
  • Legal fees: This could be caused by a lawsuit, a contract dispute, or a regulatory violation.
  • Taxes: This could be caused by an unexpected audit, a change in tax laws, or a calculation error.

Here are some steps to establish an emergency fund:

  • Determine the target amount: Assess the potential financial impact of various emergencies, such as natural disasters, economic downturns, or unexpected expenses. Set a target amount that would cover essential business needs during such situations.
  • Start saving regularly: Allocate a portion of business revenue towards the emergency fund on a consistent basis. Make it a priority to save and contribute to the fund regularly, even if it means starting with small amounts.
  • Replenish and review: Regularly assess the status of the emergency fund and adjust the savings amount if necessary. Make it a practice to replenish the fund after utilizing it for emergencies.

Continuous Learning

Joshua Haley, Founder of Moving Astute, believes entrepreneurs must prioritize continuous learning to stay ahead in the ever-evolving financial landscape.

"Stay updated on financial trends, regulations, and best practices through workshops, webinars, or online courses. Expand your financial knowledge to make informed decisions and adapt to changing market conditions."

Joshua Haley, Founder of Moving Astute

To embrace continuous learning effectively, consider the following tips:

  • Identify relevant resources: Seek out workshops, webinars, and online courses that cover topics relevant to your industry and specific financial needs.
  • Allocate time for learning: Dedicate regular time slots in your schedule for learning activities. Treat it as an ongoing commitment and prioritize it alongside other business responsibilities.
  • Network and collaborate: Engage with other professionals in the financial industry through networking events, forums, and online communities.
  • Apply learnings to your business: Actively look for opportunities to apply the knowledge gained from your continuous learning efforts to your business.

Frequently Asked Questions about Financial Management for Entrepreneurs

1. What is financial management, and why is it important for entrepreneurs?

Financial management involves effectively managing the financial aspects of a business to ensure stability, growth, and long-term success. It is crucial for entrepreneurs as it helps them make informed decisions, plan for the future, manage cash flow, mitigate risks, attract investors, ensure compliance, and drive business growth.

2. How can entrepreneurs effectively manage their cash flow?

Entrepreneurs can manage cash flow by carefully monitoring income and expenses, setting realistic budgeting goals, implementing an accounting system to track financial information, establishing a regular payment schedule for bills and invoices, and making timely payments to creditors. Minimizing risk through diversifying income sources and maintaining sufficient working capital is also essential.

3. How can entrepreneurs improve their financial decision-making?

Entrepreneurs can improve their financial decision-making by conducting thorough financial analysis, considering long-term goals and objectives, evaluating different investment options, seeking professional advice when needed, and staying informed about industry trends and market conditions. It is also essential to assess the potential risks and rewards associated with each decision.

4. How can entrepreneurs effectively manage financial risks?

Entrepreneurs can effectively manage financial risks by identifying potential hazards, implementing risk management solutions, having adequate insurance coverage, diversifying revenue streams, developing contingency plans for unforeseeable circumstances, and regularly reviewing and adjusting risk management strategies as needed.

5. How can entrepreneurs plan for long-term financial success?

Entrepreneurs can plan for long-term financial success by setting clear financial goals, conducting financial forecasting and planning, diversifying investments, managing debt wisely, building an emergency fund, continuously educating themselves about financial trends and best practices, and staying disciplined and adaptable in their financial strategies.

6. Are there courses available online to learn about financial management for entrepreneurs?

Yes, there are various online courses and resources available to learn about financial management for entrepreneurs. Platforms like Skill Success offer courses specifically designed for entrepreneurs to enhance their financial management skills. These courses cover topics such as financial planning, budgeting, cash flow management, risk management, and financial analysis.

Engaging in online courses can provide entrepreneurs with valuable knowledge and practical insights to effectively manage their finances and drive the success of their ventures.

Key Takeaways

Incorporating effective financial management practices is crucial for the success of every entrepreneur. By following the expert tips shared in this article, you can navigate the financial aspects of your businesses with confidence and set a strong foundation for growth.

To further enhance your financial management skills, subscribe to Skill Success All Access Pass. Skill Success a wide range of courses, including finance and accounting courses, that can provide valuable insights and practical knowledge.

Take the initiative to empower yourself with financial knowledge. By combining expert guidance, continuous learning, and the application of best practices, you can optimize your financial management strategies and pave the way for long-term success.

Subscribe to Skill Success All Access Pass today!

Disclaimer: The information in this article is not financial advice. It is for educational purposes only. It is recommended to consult with a financial advisor before making any major financial decisions.

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