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10 Accounting Transaction Examples

An accounting transaction is the monetary impact of an event on the finances of a business. This is recorded in your accounting record to track your transactions and help monitor the overall financial health of your business. In this article, you will learn some basic accounting transaction examples to guide you on your bookkeeping transactions or journal entries.

A transaction happens if there is an agreement between two parties (a buyer and a seller) to exchange goods or services. Each transaction has some sort of impact on one’s (business) financial position: assets, liabilities, or owner’s equity. 

An accountant or bookkeeper has to record each transaction. Recording financial transactions is an important requirement for a bookkeeper and accountant. Accuracy of the records in the financial reports of business will determine the current standing of a business’s financial health.

1. Cash Transactions

This is the most common type of transaction, which refers to any purchase of an asset or an item using cash as immediate payment. Futures contracts or futures exchanges are not considered cash transactions because the exchange of money does not happen immediately. 

For example, when a customer walks into your store and uses cash, debit card, or check to purchase an item, then it is considered a cash transaction.

2. Non-Cash Transactions

This is a type of transaction that does not involve the use of cash or a cash equivalent. Since this transaction does not involve cash, it has zero impact on the cash flow. For example, a company buys new machinery, but instead of using cash, the company writes a promissory note or takes over an existing loan— a negotiable instrument. 

Although it does not involve an actual cash transaction, non-cash transactions should be recorded in the income statement.

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3. Credit Card Transaction

Many people prefer using a credit card as a mode of payment. In fact, 191 million Americans have a credit card. A credit card transaction is the opposite of a cash transaction. This is because the promised payment is at an agreed future date. The payment to your business will come from the credit card company of your customer and not directly from your customer.

When you receive payments via credit card for processing, you don’t record those under your sales revenue. Instead, you list them under expenses. 

4. Personal Transaction

This type of transaction is performed for personal purposes with respect to security for any personal account. For example, when you buy a new computer for online classes’ purposes, which is a personal transaction because you are going to use your computer for personal use.

5. Business Transaction

These are everyday transactions that help keep a business running. It has an effect on your accounting elements, i.e., assets, liabilities, capital, income, and expense. These may be classified into two: exchange and non-exchange.

Exchange Transaction

This is the physical exchange of goods in which one party receives the assets (product or service) and directly gives an equal value (payment or cash) to another party.

Non-Exchange Transaction

This does not involve physical exchanges. This is when one party (your business) receives something of value without directly giving value in exchange. For example, wear and tear of equipment, fines and penalties, donations, typhoon loss, etc.

6. Visible Transaction

These are (physical or tangible) transactions that are real and visible in our eyes. Such examples are machinery, equipment, tools, furniture, etc. 

7. Invisible Transaction

As the name suggests, these transactions are not visible in our eyes or not tangible. This includes services such as banking, shipping, investment services, education, tourism, etc.

8. External Transaction

This is the exchange of goods or services with money between two parties that changes the accounting equation. Remember that in order for this type of transaction to exist, a change in the accounting equation must take place. There should be a monetary exchange.

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9. Internal Transaction

This is the process or transaction within an organization and does not involve sales. There is no outside person, second party, or organization involved. It is the exchange from one department to another in the same organization that can affect the accounting equation. 

For example, the internal transaction is the use of an organization’s regular supplies, such as the salary of the employees.

10. Double-Entry System

Double-entry is the fundamental concept of accounting and bookkeeping. Every accounting entry should have a corresponding opposite entry to a different account. The two equal and corresponding sides are known as debit and credit. 

The double-entry system is a standardized process that improves the accuracy of financial statements and ensures that it is error-free. Debit and credit must always equal each other so that an accounting transaction is always balanced.

Suggested Online Courses

Basics Of Accounting

It is essential that you have an understanding of the basics of accounting, its terms, and concept. Anybody who is new in accounting, bookkeeping, or business can benefit from this online course. You will learn the accounting process and its cycle. 

By the end of the online course, you will have an understanding of the following:

  • Transactions
  • Financial statements
  • Balance sheet
  • Assets
  • Liabilities
  • Equity
  • Income statement
  • Accrual basis
  • Debits and credits
  • Accounts
  • Journalizing
  • Posting
  • The trial balance
  • Making of financial statements

Accounting Fundamentals For Employers And Employees: Read, Understand And Analyze Financial Statement

If the concepts of accounting and financial information confuse you, then you should take this online course. You will learn about the different kinds of financial statements and how to analyze them. 

In this online course, you will gain knowledge and hone your financial literacy skills. By the end of the course, you will become a more financially intelligent person who is no longer scared of numbers. Also, you will learn to read, understand, and analyze financial statements.  

Advanced Financial Accounting

Are you interested in learning financial accounting, especially about intercorporate acquisitions and investments in other entities? This online course focuses heavily on intercorporate acquisitions and investments in other entities. Taking this online course is also useful if you want to refine your skills in understanding double-entry accounting.

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