To thrive as a project manager and consistently deliver successful initiatives, it is essential to master a diverse range of skills that go beyond purely technical project management capabilities. While expertise in core methodologies like budgeting, scheduling, and risk management is crucial, project managers must also cultivate universal skills that enable them to lead teams, communicate effectively, and think strategically.
Developing competency across both technical project management and broader transferable skills serves as a catalyst for taking one’s career to new heights. By honing an expansive skillset, project managers can increase their value, earn trust, drive projects systematically, and create truly exceptional results that exceed expectations.
1. Manage processes
Project creation is a complex of various methods:
- drawing up plans;
- budget planning;
- reporting and document management;
- predicting successful implementation.
These interconnected processes require structured, systematic management by the project manager. Simply establishing processes is not enough – the project manager must actively manage them on an ongoing basis to ensure optimal execution. This involves regularly reviewing processes to identify any inefficiencies, redundancies or bottlenecks. The project manager must then optimize the processes by streamlining steps, clarifying roles, integrating automation, and enhancing workflows.
2. Control the execution of tasks
Managing the execution of tasks is a core project management responsibility. Every project consists of numerous tasks that must be completed in order for the project to succeed. These tasks vary greatly in terms of complexity, scope, dependencies, assignees, and more. The project manager needs to break down the overall project deliverables into discrete, manageable tasks and sub-tasks. Determining logical dependencies between tasks is crucial for establishing an optimal order of operations.
It’s hard to imagine a project manager who fails to use task-tracking tools, for example, such as Asana. They are simply necessary for PMs to track progress. Asana consulting can help to fully master the tool to set up workflows in large teams.
3. Be a technical expert
While project managers do not need to be hands-on technical experts themselves, having a solid technical grasp of the various components and stages of a project is extremely beneficial. When project managers take the time to develop technical awareness, it enables them to better assess progress, control complex workflows, and conduct multi-faceted analysis.
Understanding the technical aspects enables project managers to ask informed, insightful questions when reviewing plans, processes, and deliverables. It helps them identify potential flaws, risks, or gaps early on. Having technical knowledge prevents project managers from having blind spots or being confused by industry-specific terminology.
4. Plan and predict implementation
An important skill is planning, which implies forecasting the expected results in the project implementation process. Such a skill includes:
- Listing the required time and human resources.
- Timely distribution of tasks.
- Tracking the implementation process.
Strong planning and forecasting skills give project managers the ability to light the way to successful project completion. By strengthening their ability to comprehensively plan and develop accurate forecasts, project managers gain an invaluable advantage in managing complex initiatives from conception to execution.
5. Anticipate risks
Creating a project is associated with various risks that affect the budget size, the timing of the project launch, and the team’s reputation. Therefore, it is necessary to be able to exclude risks and be responsible for the miscalculations made.
6. Carry out document flow
The project manager is associated with a considerable amount of documentation: technical, reporting, financial, contractual, and resource. For an inexperienced manager, such a scale can be confusing. Therefore, staying aware of such a volume of workflow is essential.
7. Control budget spending
Any project is designed for a specific budget, the amount of which must be met. The project manager must be able to control financial costs in such a way as to invest in the budget without compromising the quality of the project being created.
8. Organize and manage a team
The result of the work will depend on the coherence of the work of the selected team and communication links. It is also necessary to provide for the correct distribution of tasks within the group, being able to predict the result based on the abilities and capabilities of a particular employee. Without management skills, there will be no possibility of effective coordination within the team.
9. Transferable skills
To achieve a favorable result, in addition to professional skills, various transferable ones are also needed to increase work productivity. Transferable skills are skills that can be applied in absolutely any field of activity and for any position.
Provides high authority among subordinates, allowing you to lead the entire group actively. The leader must be able to make important decisions, take risks and be responsible for gaps in work, and be able to convince by convincing arguments.
The project manager must be able to monitor the market and user audience. You need to be aware of the needs of users and the presence of a shortage in the market for any product and be able to determine the potential of the planned project.
12. Self-discipline and organization
After drawing up a work plan, the most crucial thing begins – concentrating on implementing the main tasks without being distracted by secondary points. Therefore, self-discipline and organizing productive work are essential factors in achieving goals.
13. Prioritize problem-solving
An experienced manager must be able to find priorities in solving the set goals and determine the approximate time for their solution. Due to this, the effectiveness of the result is achieved without wasting human resources on minor trifles. The main tasks are solved first, and their secondary aspects are related to the overall effect.
14. Stress resistance
If a project manager can be stress-resistant, they can avoid confusion in unforeseen problems and force majeure situations. The general psycho-emotional background of the team will depend on his psychological state because to overcome serious difficulties, calmness, and a sober mind play a significant role. Adapting to any situation will allow you to objectively assess the situation to solve the problem.
15. Critical thinking
You need to be prepared for unreliable data, so you need to have the ability of a good analyst when studying the received data. The ability to think critically allows you to quickly detect inaccuracies and qualitatively analyze the solution to problems that have arisen with inaccurate information.
Project managers take on immense challenges in guiding initiatives to success. To navigate obstacles and accomplish goals, project managers must be skilled across diverse areas. Technical expertise in core methodologies like planning, budgeting, and risk management provides a baseline. However, exceptional project managers also possess universal skills to motivate teams, communicate effectively, think critically, and lead decisively. The project manager’s capability set directly correlates to the project’s outcome. Those who actively strengthen both specialized project management and transferable abilities can drive optimal team performance despite roadblocks. By dedicating themselves to continuous improvement across the multifaceted skills this role requires, project managers can gain the tools to turn ambitious visions into reality and exceed expectations. Investing in professional and universal skill mastery empowers project managers to achieve breakthrough results.