How to Become an Accountant

How to Become an Accountant

accountant-header-career

An accountant is responsible for managing and analyzing financial records to ensure accuracy, compliance, and effective financial planning. This role is important in helping organizations track income and expenses, file taxes correctly, and make informed decisions based on financial data.

Accountants support efficiency by streamlining financial processes, collaboration by working with different departments on budgeting and reporting, and strategy execution by providing insights that guide long-term planning.

Typical responsibilities include:

  • Preparing financial statements and reports
  • Tracking income and expenses
  • Managing budgets and forecasting
  • Filing tax documents and ensuring compliance
  • Handling payroll and invoicing
  • Conducting internal audits
  • Using accounting software to manage records
  • Supporting financial decision-making with data analysis

According to the U.S. Bureau of Labor Statistics (BLS), the median annual wage for accountants and auditors was $81,680 as of May 2024.

Here’s a breakdown by income percentile:

  • 10th percentile: $50,440
  • 25th percentile: $63,640
  • 50th percentile (median): $81,680
  • 75th percentile: $103,990
  • 90th percentile: $137,280

These figures can vary based on location, experience, industry, and certifications such as the CPA. Accountants working in finance, insurance, and company management tend to earn above the national median.

To become an accountant, you’ll need a mix of formal education, practical skills, and sometimes certifications, depending on your career goals. Here’s a breakdown of the typical qualifications:

Education

Most employers require at least a bachelor’s degree in accounting or a related field.

  • Bachelor’s degree in Accounting, Finance, or Business
  • Associate degree in Accounting (for entry-level roles)
  • Master’s degree in Accounting or Business Administration (optional but helpful for advancement)
  • Completion of coursework in tax law, auditing, and financial reporting

Key Skills

These are the core skills that help accountants perform their duties effectively:

  • Attention to detail and accuracy
  • Analytical thinking and problem-solving
  • Proficiency in Microsoft Excel and accounting software
  • Strong organizational and time management skills
  • Communication and teamwork
  • Public speaking and conflict resolution skills (especially for leadership or client-facing roles)
  • Ability to work under pressure and meet deadlines

Experience

While some roles accept fresh graduates, having experience can make you more competitive:

  • Internship or on-the-job training in accounting or finance
  • 1–2 years of experience in bookkeeping, auditing, or financial analysis (for mid-level roles)
  • Experience working with accounting software such as QuickBooks or Xero

Optional Certifications

Certifications are not always required, but they can boost your credibility and earnings:

  • Certified Public Accountant (CPA) – often required for auditing or tax roles
  • Certified Management Accountant (CMA) – focused on strategic financial management
  • Chartered Financial Analyst (CFA) – ideal for those in investment or finance
  • QuickBooks Certification – useful for small business or freelance roles

These qualifications help build a solid foundation and open more opportunities as you grow in your accounting career.

Accountants are in demand across a wide range of industries because nearly every organization needs help managing its finances, ensuring compliance, and planning for growth. Their skills are essential in both the public and private sectors.

Common industries that hire accountants:

  • Finance and Insurance – Accountants handle investment reports, risk analysis, and compliance in banks, insurance companies, and financial firms.
  • Government – Federal, state, and local agencies employ accountants to manage budgets, monitor spending, and conduct audits.
  • Healthcare – Hospitals and healthcare providers rely on accountants to track operational costs, billing, and regulatory compliance.
  • Manufacturing – Accountants monitor inventory costs, production expenses, and financial efficiency in operations.
  • Retail and E-commerce – Businesses in this space use accountants to manage sales reports, vendor payments, and profit margins.
    Technology – Tech companies need accountants to track revenue streams, manage investor funds, and support strategic growth.
  • Education and Nonprofits – These sectors rely on accountants for grant tracking, donor fund reporting, and budget planning.
  • Professional Services – Accounting firms, law offices, and consultancies hire accountants for financial management and client reporting.

Accountants rely on a range of tools to manage data, streamline workflows, and ensure accuracy. These tools span across accounting, analytics, documentation, and project management functions. Familiarity with these platforms is often expected in mid-to-senior-level roles.

Accounting and Bookkeeping Software
Used for tracking income, expenses, invoices, and tax reporting.

  • QuickBooks – For small business accounting and invoicing
  • Xero – Cloud-based accounting for managing cash flow and payroll
  • FreshBooks – Simplified invoicing and time tracking for freelancers and service providers
  • Wave – A free solution for basic accounting and receipts

Enterprise Resource Planning (ERP) Systems
Used in larger organizations to integrate finance with operations, HR, and inventory.

  • SAP – Comprehensive ERP for financial planning, procurement, and asset management
  • Oracle NetSuite – Cloud-based ERP for accounting, CRM, and e-commerce
  • Microsoft Dynamics 365 – Combines financial management with reporting and automation

Spreadsheet and Data Analysis Tools
Used for budget planning, forecasting, and data manipulation.

  • Microsoft Excel – A core tool for financial modeling, pivot tables, and formulas
  • Google Sheets – For collaborative spreadsheet work
  • Tableau – For visualizing financial data and building dashboards
  • Power BI – For interactive reports and data analysis in corporate environments

Documentation and Organization Tools
Used to manage records, collaborate on financial reports, and organize tasks.

  • Some professionals use Notion to manage documentation, SOPs, and meeting notes
  • Todoist helps accountants track recurring tasks, deadlines, and projects
  • Google Drive or Dropbox – For storing financial reports and backing up records

Project Management Tools
Used to plan audits, manage financial reporting deadlines, and coordinate team efforts.

  • Monday.com – For tracking projects, compliance checklists, and audit cycles
  • Teamwork – Helpful for organizing client projects and timelines in accounting firms
  • Trello – For simple task boards and workflow tracking

Time Tracking and Billing Tools
Used in firms or freelance settings to bill clients and track hours.

  • DeskTime – Useful for logging time and improving productivity
  • Harvest – Tracks billable hours and generates invoices for clients

An accountant’s career path typically follows a clear progression, with opportunities to grow from junior roles to executive-level positions. Advancement depends on experience, performance, certifications, and sometimes specialization.

Typical career path includes:

  • Accounting Clerk / Junior Accountant
    Entry-level role focused on data entry, basic bookkeeping, and assisting with financial reporting.
    Average salary: $45,000–$55,000 per year
  • Staff Accountant
    Handles daily accounting functions, prepares financial statements, and supports audits.
    Average salary: $55,000–$70,000 per year
  • Senior Accountant
    Takes on more complex accounting tasks, supervises junior staff, and ensures regulatory compliance.
    Average salary: $70,000–$90,000 per year
  • Accounting Manager / Supervisor
    Oversees a team of accountants, coordinates reporting processes, and collaborates with other departments.
    Average salary: $90,000–$110,000 per year
  • Controller
    Manages all accounting operations, including budgeting, forecasting, and financial analysis.
    Average salary: $110,000–$140,000 per year
  • Chief Financial Officer (CFO)
    Executive-level role responsible for financial strategy, risk management, and high-level decision-making.
    Average salary: $150,000–$250,000+ per year

Tip: Professionals can accelerate their career growth by earning certifications like CPA or CMA, pursuing a master’s degree in accounting or finance, and developing leadership skills. Understanding workplace trends—such as those outlined in Generation X Characteristics in the Workplace—can also help in managing teams and navigating career transitions.

If you’re looking to build accounting skills or pursue a career in the field, there are several reputable learning platforms and institutions to choose from. Whether you’re just starting out or already working and want to upskill, flexible options are available to fit your schedule and budget.

Online Learning Platforms:

  • Coursera – Offers accounting courses from top universities like the University of Illinois and Wharton. Great for academic-style learning with optional certificates.
  • edX – Features accounting and finance programs from institutions like MIT and Harvard. Ideal for those considering advanced study.
  • LinkedIn Learning – Provides bite-sized accounting tutorials and full courses with completion certificates. Helpful for professionals updating specific skills.
  • Skill Success – A fast, affordable option for career starters or team leads. The All Access Pass gives unlimited access to over 4,000 self-paced courses, including accounting fundamentals, financial analysis, and software tutorials. It’s designed for those who want to learn on their own time without breaking the bank.

Traditional Education Paths:

  • Community Colleges – Offer associate degrees or certificate programs in accounting, often at a lower cost than universities.
  • Business Schools – Many top business schools provide bachelor’s or master’s degrees in accounting and finance. These programs are best for those seeking CPA licensure or executive roles in the long term.

Whether you’re learning the basics or preparing for certification, online platforms like Skill Success make it easier to study at your own pace while staying within budget.

Success in accounting goes beyond knowing numbers—it requires strong habits, communication, and a commitment to growth. Here are practical tips to help you stand out and advance in your accounting career:

  1. Stay Organized – Use systems and tools to keep financial records, deadlines, and reports in order.
  2. Keep Learning – Stay updated with accounting standards, tax laws, and industry tools through courses and certifications.
  3. Develop Communication Skills – Being able to explain financial data clearly helps you work better with teams and clients.
  4. Build Ethical Discipline – Always prioritize integrity, accuracy, and transparency in all financial matters.
  5. Embrace Technology – Learn how to use accounting software, data analysis tools, and cloud-based platforms efficiently.
  6. Manage Time Well – Meeting deadlines is critical—set priorities and break down large tasks into manageable steps.
  7. Understand the Business – Know the company’s goals and operations so you can provide financial insights that truly add value.
  8. Stay Calm Under Pressure – Accounting often involves tight deadlines—practice staying focused and composed during busy periods.
  9. Ask for Feedback – Regular feedback helps you improve your performance and shows your commitment to growth.
  10. Network with Professionals – Join accounting groups, attend webinars, or connect online to learn from peers and grow your opportunities.

Similar Careers

Accounting Assistant

Accounting Clerk

Accounting Manager

Accounts Payable Clerk

Accounts Receivable Clerk

Bookkeeping

Budget Analyst

Payroll Clerk

Staff Accountant

Tax Accountant

MEDIAN SALARY

$$81,680 per year

JOB OUTLOOK

4%

accounting-audit

How to Get a Job as an Accountant​

Once you’ve built the right skills and qualifications, landing a job as an accountant is the next big step. Whether you’re a fresh graduate, a career switcher, or someone reentering the workforce, a strategic job search can make all the difference.

Here are steps to help you get started:

  • Search for the Right Job Titles
    Look for roles such as “Junior Accountant,” “Staff Accountant,” “Accounting Assistant,” or “Bookkeeper” on major job portals. Adjust filters based on experience level, location, and salary expectations. You can explore our list of the top job sites to make your search easier.
  • Tailor Your Resume to Each Role
    Use keywords from the job description and highlight your most relevant skills. For career changers, a hybrid or skills-based resume format works well. If you’re new to the field, this guide on online courses for career change can help you upskill and stand out.
  • Practice for Interviews
    Prepare for both technical and behavioral questions. Review your past experience, know your resume well, and be ready to explain your interest in accounting. Strong communication matters—this is your chance to show how you can explain financial ideas clearly.
  • Use Smart Tools to Stay Competitive
    Make use of AI tools for job seekers to optimize your resume, track applications, and prep for interviews. These tools can help save time and improve results.
  • Build a Professional Online Presence
    Update your LinkedIn profile with relevant coursework, certifications, and a clear summary of your goals. A polished online profile can attract recruiters and help you expand your network.

With preparation, persistence, and the right tools, you can confidently take your first step into the accounting profession.

Accountant Resume

A well-crafted resume is essential for making a strong first impression. Here’s a simple, step-by-step guide to help you build a resume that highlights your accounting skills and stands out to employers in 2025:

  1. Career Objective

Start with a short, targeted statement that reflects your goals and the value you bring.

Example:

“Detail-oriented accounting graduate seeking an entry-level staff accountant position where I can apply my skills in budgeting, reporting, and data analysis.”

  1. Measurable Skills
    List hard and soft skills that match the job description. Use specific tools, systems, and outcomes when possible.
    Example:
  • Proficient in QuickBooks, Excel, and Xero
  • Prepared monthly financial statements for a $500K budget
  • Strong analytical, organizational, and problem-solving skills
  1. Education
    Include your most recent or relevant degrees. Add coursework if you’re just starting out.
    Example:
  • B.S. in Accounting, ABC University
  • Relevant courses: Financial Reporting, Taxation, Managerial Accounting
  1. Certifications
    List any credentials that boost your credibility.
    Example:
  • Certified Public Accountant (CPA) – Passed all four parts
  • QuickBooks ProAdvisor Certification
  • In progress: CMA (Certified Management Accountant)
  1. References

You can simply state: “Available upon request.” Or, if space allows, list a professional contact with permission.

Bonus Tips for Career Shifters:

  • Use a hybrid or skills-based resume format to emphasize transferable skills like budgeting, project management, or data analysis.
  • Highlight courses or certificates from online platforms to show commitment to learning.
  • Include volunteer, freelance, or internship experience if it’s relevant.

Pro Tip:

Don’t forget your LinkedIn profile—many hiring managers check it before reaching out. If you’re new to LinkedIn, follow this beginner’s guide to get started.

Accountant Interview Guide

Preparing for an accounting interview means being ready to talk about both your technical skills and how you handle real-world work scenarios. Below are common questions with insights into why they’re asked and how to answer them effectively.

  1. Tell me about a time you solved a financial discrepancy.

Why they ask: To assess your problem-solving and attention to detail.

Sample answer: “While reviewing monthly reports, I noticed a $2,000 mismatch between revenue and recorded deposits. I traced it back to a bank transfer error and worked with the finance team to resolve it, preventing a potential audit issue.”

  1. How do you manage tight deadlines during closing periods?

Why they ask: To see how you handle pressure and time-sensitive tasks.

Sample answer: “I prioritize tasks by impact and set clear milestones. During month-end close, I rely on a checklist and block focused time daily. I also use task tools like this one to stay on track.”

  1. Describe a time you worked on a team project with conflicting opinions.

Why they ask: To evaluate your collaboration and conflict resolution skills.

Sample answer: “During budget planning, the operations lead and I disagreed on forecast estimates. I set a short meeting to align on goals, presented historical data, and we reached a compromise that was both realistic and data-driven.”

  1. How do you ensure accuracy in your work?
    Why they ask: Accuracy is critical in accounting—this tests your quality control process.
    Sample answer: “I double-check entries, reconcile accounts regularly, and use automation features in accounting software to minimize manual errors.”
  2. Have you ever led a project or mentored a junior team member?

Why they ask: To assess leadership potential and communication.

Sample answer: “I trained a new hire on our invoicing system and created a simple SOP for them to follow. Within two weeks, they were confidently managing their tasks independently.”

Final Tips for 2025 Interviews:

  • Use metrics when possible. Back your answers with numbers to show impact (e.g., “cut processing time by 20%”).
  • Update your LinkedIn profile before applying—many recruiters check it for alignment with your resume.
  • Practice virtual interviews. Make sure your setup is professional and distraction-free.
  • Watch for red flags. Read up on job red flags to watch out for so you can spot warning signs during interviews.
  • Be ready to discuss AI and tech. Employers may ask about your ability to adapt to automation and accounting tools.

With the right preparation, you can approach your interview with confidence and leave a lasting impression.

Signs You Should Consider Becoming an Accountant​

Do you have what it takes to be an exceptional accountant? These are the key qualities that make a successful accountant:

1. You are an expert in numbers.

Being proficient in mathematics is one skill an accountant will need to be successful in the chosen field. Some accountants these days rely on calculators and spreadsheets when doing computations, but we shouldn’t rely on technology 100% because there is always a possibility for inaccuracy. That is why accountants should be efficient with numbers to double-check and ensure accuracy. 

2. You have an eye for details.

If you are meticulous about accuracy and details, then being an accountant is the right career for you. Being attentive to details is an important trait an accountant should have because they need to make sure that all of the numbers they are working on their documents are correct. To become detail-oriented, they should develop their sense of focus as this will reduce the risk of making mistakes. The smallest mistake could equal huge consequences, so when performing tasks such as preparing a financial statement and report, all of the information included should be accurate and error-free. 

3. You are organized.

Accountants must demonstrate strong organizational skills. They must be able to stay on top of everything because they are dealing with a lot of paperwork. Accountants must also have easy access to documents they might need, which will help them optimize their productivity and work accurately. They usually manage this by maintaining a system that will help them keep track of the accounts and transactions they handle. 

4. You love solving problems.

Having strong analytical skills is what helps accountants use logic to solve problems. They read, analyze, compare, and interpret numbers to help individuals or organizations manage and understand their accounts and finances. They use this skill to solve mathematical problems, perform critical thinking, problem-solving, and plan formulation.

5. Sense of accountability. 

An accountant’s role is critical to a company. Accountability makes an accountant obliged or legally responsible for doing the part of his/her job professionally. Since they are dealing with the financial statements of an individual or an organization, they need to make sure that these records are accurate. Financial statements’ inaccuracy may cause the responsible party to pay for any losses or even face legal consequences.

6. Reliable and Trustworthy.

Accountants live by their credibility. They establish a good reputation by being reliable and trustworthy. Dealing with an individual or organization’s financial statements and financial health should be a confidential topic to protect their security. Clients trust their accountants that they will not take advantage of them or suddenly go in the wrong direction.

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Top Online Courses for Aspiring Accountants

Skill Success has carefully curated and organized thousands of online video courses. Start your journey to becoming an accountant with these top online courses.

Customer Reviews

Catherine Graham
Catherine Graham
Course: Wave Accounting

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Course: Xero Online Bookkeeping

"I found the course very helpful as I have not used Xero before, using the demo company and posting all the day to day transactions was a good way to learn the software. I like Xero but found the Bank Reconciliation process was a slow process. All in all a good value for money course."

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