excel masterclass businessman pointing graphs on screen laptop

Why Microsoft Excel Masterclass Boosts Your Productivity

Microsoft Excel is probably one of the most essential computer programs in the world, especially in the business sector. In fact, there are about 800 million Microsoft Excel users. That is why taking a Microsoft Excel Masterclass is essential if you want to build and hone your skills in Microsoft Excel, and take advantage of it. 

Excel is popularly used for tracking sales, creating financial reports and invoice reports, and working with other numbered business data or financially-related activities–but Excel is more than just capable of doing only financial figures. One of the advantages of using Excel is its flexible features other than accounting.

Important Uses of Microsoft Excel

Improving your Excel skills has a lot of benefits. If you are an employee, you are more likely to become valuable to your company as you can work faster and more efficiently. If you are an entrepreneur or a business owner, Excel is a go-to option as it will help you manage extensive data, and it also has many other purposes, like the following:

Calendars and agendas

You can create your own personal or business calendar to help you plan your personal or operational and management activities. It will help you check your deadlines and define your priorities. You can also personalize your calendar and agendas, or use a template, and print what you have created if you desire.

excel masterclass businesswoman analyzing data on laptop

Goal setting and tracking worksheets

To help you be focused and stay on track of your goals, whether it’s financial, professional, or personal, Excel can help you map out your goal using a worksheet that is designed to track complicated and multi-part goals. You can create a range of goal worksheets to plan, log, and document your progress along the way.

To-do lists

A to-do list is essential to help you set your priorities straight and track your progress. Excel’s to-do list can help you break down your primary goal to mini-goals to help you stay organized and make your tasks more manageable. Plus, you can add cool features to your to-do list like checkboxes, progress bars, auto-filter and sorting, and more.

Mailing lists and directories

Another unique feature of Excel is that it can store large amounts of names, addresses, and contact details. Therefore, it is perfect for creating an accurate business mailing list. A mailing list is vital to any business as it provides leads for sales and it allows customers to provide feedback to your product or service. One cool feature of mailing lists on Excel is that it can perform mail merge with Word.

You can also take advantage of using Excel as a directory where you can quickly obtain contact information such as email addresses of the visitors of your website or your customers when you need it right away. You can use that information to send emails to your contacts in your directories if you have updates or discounts on your products or services.

Calculations

The reason why Excel is popular with accounting and bookkeeping is because it can do almost any type of math calculation. You can create simple formulas such as addition, subtraction, multiplication, division, exponents, to a much more complicated formula like compound interest, depreciation of assets, and other accounting-related computation.

Excel uses calculation formulas to make computation much easier as it can execute automated and accurate math operations in your spreadsheet if you just use the correct formula.

excel masterclass spreadsheet in laptop

Tracking inventories

Excel is ideal for startup businesses who want to track inventory. This is because Excel is easy to use–plus it helps you3 organize important data, saves you time, and most importantly, cuts your cost. You do not need to hire an accountant or bookkeeper if you know how to utilize Excel correctly. 

You can also generate an inventory tracker report using Excel. You can create daily, weekly, monthly, quarterly, as well as yearly reports by just setting up your parameters for inventory.

Creating charts

Excel has chart functions that allow you to create visual representations of your data from your worksheet. Having a visual representation gives more understanding to your data because you can illustrate trends and development rather than just presenting numbers. These are some of Excel’s major charts, and each of these major charts have sub-types:

Line chart

  • Line
  • Stacked Line
  • 100% Stacked Line
  • Line with Markers
  • Stacked Line with Markers
  • 100% Stacked Line with Markers
  • 3-D Line

Bar chart

  • Clustered Bar
  • Stacked Bar
  • 100% Stacked Bar
  • 3-D Clustered Bar
  • 3-D Stacked Bar
  • 3-D 100% Stacked Bar

Pie chart

  • Pie
  • 3-D Pie
  • Pie of Pie
  • Bar of Pie

Column chart

  • Clustered Column
  • Stacked Column
  • 100% Stacked Column
  • 3-D Clustered Column
  • 3-D Stacked Column
  • 3-D 100% Stacked Column
  • 3-D Column

Area chart

  • Area
  • Stacked Area
  • 100% Stacked Area
  • 3-D Area
  • 3-D Stacked Area
  • 3-D 100% Stacked Area

Scatter chart

  • Scatter
  • Scatter with Smooth Lines and Markers
  • Scatter with Smooth Lines
  • Scatter with Straight Lines and Markers
  • Scatter with Straight Lines

Stock chart

  • High-Low-Close
  • Open-High-Low-Close
  • Volume-High-Low-Close
  • Volume-Open-High-Low-Close

Surface chart

  • 3-D Surface
  • Wireframe 3-D Surface
  • Contour
  • Wireframe Contour

Doughnut chart

  • Doughnut
  • Exploded Doughnut

Bubble chart

  • Bubble
  • Bubble with 3-D effect

Radar chart

  • Radar
  • Radar with Markers
  • Filled Radar

Project management trackers

Just like Trello and any Kanban-style board, you can create and manage your project tasks real-time using Excel sheets. Store all your project information in one central place, and everyone who is part of your project can access the tracker. This way, you are creating transparency in your team. With the project management tracker, you can:

  • Organize tasks by project phases
  • Add tasks
  • Set deadlines
  • Assign items or projects 
  • Set reminders
  • View project progress
  • Track cost
  • And a lot more

What we have covered in this article barely scratches the surface of the full power of what Microsoft Excel can do. Although this might seem like a lot to digest and remember, do not fret about it. You can become a Microsoft Excel expert at your own pace with Microsoft Excel Masterclass. Excel in your life by learning Microsoft Excel.

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About The Author

Esther B.

Esther B.

Esther is a writer whose work focuses on career and personal development. She has also been YourTango’s Expert Partner where she wrote articles mostly for women to encourage them to have a meaningful life and healthier relationships. Her articles were constantly in YourTango’s weekly top ten for highest number of page views and her works have been featured in MSN and POPSUGAR. She also has almost 8 years of experience working for top publishing companies (Wiley and Cengage Learning) helping authors publish their books and research papers. When she is not on the computer, you’ll likely find her in the kitchen busy looking for snacks to eat.