What Is a Project Management Implementation Plan
The project implementation is the execution phase of project management. It is where the project delivery happens, making it a crucial and lengthy process. Thus, it is essential to have a project management implementation plan that can lead your team all the way from the beginning up to completion.
What is a project management implementation plan?
The project management implementation plan is the skeletal breakdown of how to execute the project management plan. It maps out the needed steps, expected deliverables, role assignment, and the project timeline.
Its objective is to guide the parties involved and assure stakeholders that there is a concrete plan in accomplishing the project.
For every project to attain success, the project manager needs to prepare the implementation plan. It contains the strategic action plan to bring these strategies into life. And among its essential components include the following:
- Key roles
The benefits of a project management implementation plan
Having an implementation plan provides tons of benefits that can help any organization attain its goals without hiccups. Some of those benefits include:
- Increases cooperation among team members
- Provides stakeholders the assurance of successful implementation
- Keeps everyone on track with the set objectives
- Witness growth and progress made real-time
- Helps monitor budget control
- Executes projects according to the set standards
- Discovers new tools and technology with higher adoption and usage rates
How to create a project management implementation plan
Here is the step-by-step guide in making a project management implementation plan:
1. List down the desired outcomes.
The first step to creating an implementation plan is by brainstorming the expected results. You can get these answers by reviewing the recommendations from past processes or by asking yourself these questions:
- Who benefits from this change?
- How will it benefit them?
- How will you measure success?
Before beginning to implement, thinking of the endgame is the best way to outline the action steps and strategies you will do. And in listing down all the desired outcomes, you must include the goal setting and risk assessment.
2. Assign responsibility to the right people.
For every activity, there should be one person assigned to take accountability. This is to ensure the proper execution of tasks while someone is overseeing everything. As a result, the team will become more productive and motivated to accomplish tasks since there is a department’s visionary.
A good rule of thumb is sharing the roles across the team. This way, there are varying leaders for every activity. This also lessens the probability of someone taking accountability to the majority of activities.
3. Implement a risk assessment.
Risks are an inevitable part of any project management. These could impact your project implementation if the team doesn’t have the right contingency plans. That’s why looking out for possible risks and changes before you begin execution is crucial.
Several possibilities can derail your implementation strategy; this is why you need to learn what those risks are and prepare ahead. And knowing the reasons why project management fails can help you do just that, which this course will share to you, Project Management: Seven Reasons Why Projects May Fail.
4. Allocate a budget.
The budget is a vital part of successful project implementation. It is a crucial factor that dictates how a project is going to attain its objectives or not. For that reason, the proper establishment and allocation of the budget must be planned ahead.
Some questions to consider in planning these include:
- What does it take to make the project management implementation plan successful?
- How much are you willing to spend?
With these questions in mind, you need to assess the team’s capacity to meet success with the right budget. Some powerful tips include taking into consideration the risks and using similar implementation examples for baseline.
5. Enumerate the action steps.
In this phase, you will determine all the activities that will help you achieve your respective goals. Some question to guide you may include the following:
- Who is involved in the plan?
- What are the matters to discuss?
- What are the necessary resources?
- How will you measure milestones?
- When do you need to check on the progress of said milestones?
- What are the contingency plans for potential risks?
- Are there any task dependencies?
The said questions will guide you to complete the outline of your action steps. With the activities, resources, stakeholders’ approval all done, the plan is just a few steps away from execution.
6. Create a tracking sheet for monitoring.
A tracker will help you monitor the progress for the implementation plan you set. It reflects the real-time overview of where you are at the project implementation. This lets you see which activities are on-track, off-track, deferred, and canceled.
On top of that, you can also see a trend of issues arising, paving the way for more straightforward evaluation. The team can quickly decide on resolutions when specific issues come to life.
7. Schedule reviews every now and then.
Having an organization review is necessary to align everyone with the project implementation progress. In here, all will have the opportunity to reflect on the changes that occurred, lessons learned, struggles overcome, and other concerns that will benefit everyone. Sharing these personal learnings and setbacks will help everyone to improve themselves and watch out for similar situations.
In planning your review schedule, you can rely on the timeline of your projects. You can set these reviews every month or quarter—depending on what applies to the project. This way, everyone can easily track where they are and what issues need to be resolved right away.
In creating an effective project management implementation plan, these are the crucial phases you need to sort out. And to help you run these more efficiently, you can use several project management tools and technology that can help you track the progress. You can also turn to the help of online project management mastery courses to teach you its ropes. Here are some well-recommended online classes to help you master creating your implementation plan: