Scale Up Your Freelancing Business in 2023: The 10 Best Tools for Freelancers

Are you a freelancer on the hunt for tools to elevate your business operations? Do you find yourself juggling multiple tasks, from project management to invoicing and financial tracking? If the answer is yes, you’re in the right place.

 In the dynamic world of freelancing, having the right set of tools can make all the difference in how efficiently and effectively you run your business. Whether you’re a solopreneur or managing a small team, we’ve compiled a list of the 10 best freelancing tools for 2023 that will help you scale your business like a pro.

Planning and Project Management Tool for Freelancers

Time management and organization are the key to building a successful business. If you are struggling with effective project planning, deadlines and tasks organization, we found the best tools for your business. For seamless task coordination, task management software is an invaluable asset.

Additionally, for home-based freelancers seeking to enhance their productivity, the article “Productivity Tips for Home-Based Freelancers” offers valuable insights. You can explore these tips further to optimize your work-from-home experience.

1. ClickUp

ClickUp is an all-in-one project management tool that will help you organize tasks, projects, and teams. It allows you to create task lists, calendars, boards, Gantt charts, etc. With ClickUp it is possible to set and track goals, manage documents and analyze team performance or project progress.


  • Versatile features.
  • Customizable workflows.


  • Some advanced features are difficult to learn.

Pricing: Free for personal use, paid plans: small teams $7/user/month, larger teams $12/user/month.

User Rating ( 4.7/5

Time Tracking Tool for Freelancers

As a freelancer, you definitely need to keep track of the time you spend working on each task. Time tracking tools will help you to efficiently allocate your working time on different projects and will allow you to track the time you spend on tasks if you are paid by hour.

2. Toggl

Toggl offers you easy time tracking, helping freelancers monitor productivity accurately. It is easy to use and enables integration with other tools and services. Toggl offers separate time tracking for different clients or projects.

  • Simple interface,
  • detailed reports,
  • browser extensions.


  • Limited project management capabilities.

Pricing: Free with basic features, paid plans start at $9/user/month.

User Rating ( 4.6/5

Communication Tool for Freelancers

If you are working in a team or cooperating with other freelancers, you need channels which will make the communication more effective and organized. We chose the best rated tools that will definitely change the way you collaborate with your colleagues. If tools alone don’t seem to be doing the trick, consider turning to the wisdom of experts. Take a look at these 12  helpful tips for seamless team collaboration.

3. Slack

Slack is a real-time messaging and collaboration app, facilitating smooth communication and file sharing among remote teams. Slack allows you to create channels for each team or project, enables teams to share files and it is highly customisable for every user.

  • Instant messaging,
  • integrations with other tools like, Asana, Trello, as well as alternatives to Trello
  • searchable history.


  • Can lead to information overload,
  • requires active moderation.

Pricing: Free with limited features, paid plans start at $6.75/month.
User Rating ( 4.5/5

Invoicing and Financial Tool for Freelancers

Invoicing is a crucial part of every business, that you as a freelancer will not be able to avoid. So why don’t you make it easier to yourself with some amazing invoicing tools?

4. Billdu

Billdu is an invoicing and financial management tool tailored for freelancers and small businesses. It helps you to create professional invoices, manage expenses and track receipts. Billdu is a user-friendly invoice generator with a lot of features that can help you to keep track of your financial flow.

  • Customizable invoices,
  • expense tracking,
  • automated reminders.


  • Overwhelming for very small freelancers,

Pricing: Free basic features, plans start at $3,99/month.

User Rating (appstore): 4.8/5

File Sharing Tool for Freelancers

Whether you need to share and edit files with your clients, teammates or other freelancers, you need a safe space with a lot of storage to do so. We found some best rated options for you.

5. Dropbox

Dropbox Business offers you secure cloud storage and file sharing capabilities, ensuring easy access to documents. It is a great tool for file management and allows integration with other tools like Google Workspace and Trello.


  • Reliable synchronization,
  • easy sharing,
  • security.


  • Limited storage for lower-tier plans,
  • Some features may require technical setup.

Pricing: Plans start at $9,99/user/month.
User Rating (AppStore): 4.8/5 

Mail Tool for Freelancers 

Email marketing is the great way to interact with your current clients and make them remember your business for their future needs. If you are not using mail tools to scale your freelancing business you should start today.

6. Mailbutler

Mailbutler is an email management tool that enhances productivity within your inbox. It offers functions like follow-up emails, task integration, scheduling emails. One notable feature to consider is Mailbutler’s Smart Assistant, designed to significantly improve your email management and productivity.


  • Email tracking,
  • scheduling,
  • reminders.


  • Some advanced features require higher-tier plans.

Pricing: Paid plans start at $3.95/month.
User Rating ( 4.4/5

Social Media Management Tool for Freelancers

Are you struggling in producing regular and interesting content to your social media? Boost your productivity and amplify your online presence with social media management tools! Stay organized by scheduling posts, engaging with your audience, and tracking performance metrics seamlessly. 

7. Buffer

Buffer is a comprehensive platform designed to simplify and enhance the way freelancing businesses manage their social media. It offers you a suite of features to schedule, publish, and analyze content across various social media platforms. 


  • Efficient scheduling,
  • analytics and insights. 


  • Limited free plan,
  • difficult to learn,

Pricing: Free version with basic features, Paid Plans start at $6/user/month.
User Rating ( 4.4/5

Video Tool for Freelancers

Are you thinking about how to make your content interesting? Transform your ideas into captivating visuals, edit videos like a pro, and captivate your audience with stunning content. Elevate your freelance work by harnessing the power of video tools to craft compelling stories and leave a lasting impact.

If you’re on a quest to improve your video-making skills, consider exploring valuable insights from the article “Top Freelance Video Production Online Courses.”

8. VEED is an online video editor that has an audio editor and creation platform that caters to the needs of freelancing businesses. It empowers users to edit, enhance, and create videos with ease, making it a valuable asset in the world of freelance video production. 


  • User-friendly interface,
  • comprehensive editing tools,
  • online accessibility.


  • Limited advanced features, 
  • watermark on free version. 

Pricing: Free version with basic video editing capabilities. Paid plans start at $13/user/month.
User Rating ( 4.3/5

Design and Creative Tool for Freelancers

If you are struggling with design and creativity, especially when it comes to social media marketing, there are some great tools that will help you with this issue.

9. Canva

Canva is a user-friendly graphic design tool for creating visually appealing content. It can be used to create professional looking designs, social media posts, banners or logos. Canva also includes AI tools and templates, such as Instagram post templates, Twitter post templates, employee of the month templates, and magazine cover templates, which simplify the designing work.


  • Templates,
  • drag-and-drop interface,
  • no design skills required.


  • Limited advanced design features,
  • branding limitations on the free version.

Pricing: Free with basic features, paid plans start at $11.99/user/month.
User Rating ( 4.2/5

Writing Tool for Freelancers

Are you facing challenges in your writing endeavors? Unlock your writing potential with essential writing tools. Ease your creative process, perfect your prose, and craft engaging content that captivates clients and readers alike.  

10. ChatGPT

ChatGPT is an advanced conversational AI. It serves as a powerful language model designed to engage in natural and coherent conversations with users. It creates human-like responses, assists users with a wide range of tasks, writes creative content and much more. 


  • Natural conversations,
  • task versatility,
  • accessible 24/7.


  • Occasional inaccuracies, 
  • lack of context

Pricing: Free version, limited when the tool is at capacity. Subscription plan is $20/month offering access even during peak times, faster response times.
User Rating ( 4.3/5


When selecting tools, consider your business size, budget, and specific requirements. Free options can provide basic functionalities, but paid plans often unlock advanced features and enhanced support. It’s important to thoroughly research and test these tools to find the perfect fit for your business. By harnessing the power of these top freelancing tools, you’ll be well on your way to scaling your 2023 business with efficiency and innovation.

Browse all Categories

Related Posts

Be the first to get the newest articles!

Get free articles weekly and put your skills on turbo mode. Subscribe with your email today.

Be the first to get the newest articles!

Get free articles weekly and put your skills on turbo mode. Subscribe with your email today.

You've successfully signed up for our newsletter!

Look out for useful articles and resources delivered straight to your inbox.

Looking for a solution to discover,
change, or advance your career?

Get All Access Pass for only $15/Month and unlock 4,000+ online video courses today.

You've successfully signed up for our newsletter!

Look out for useful articles and resources delivered straight to your inbox.

Your privacy is secured and your information will not be shared 2024
All rights reserved

Get free articles weekly and put your skills on turbo mode. Subscribe with your email today.

You've successfully signed up for our newsletter!

Look out for useful articles and resources delivered straight to your inbox.


Join our newsletter and get your first course free!


Join our newsletter and get your first course free!

Congratulations! You get one free course of your choice. Please check your email now for the redemption code.

Subscribe For Success!

Get fresh content every week to upgrade your skills today!